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Employer Exchange Notices–No Changes Needed | Maryland Benefit Advisors

Employers are required to give all new hires a Notice of Marketplace Coverage Options – often referred to as the Employer Exchange Notice. The U.S. Department of Labor (DOL) provides model notices that employers can download, customize, and distribute to workers. Although the model notices were scheduled to expire May 31, 2017, the DOL has now extended them without any changes through May 31, 2020.

Reminders:

Here are a few quick reminders for employers:

  • Distribute the notice to all employees within 14 days of hire:
    • Include all employees (i.e., full-time, part-time, seasonal, temporary, union, and others), regardless of whether eligible for health coverage at work.
    • Disregard dependents, retirees, former employees, or COBRA beneficiaries.
  • Model notices are posted on the DOL website (see below). There are two versions: one for employers that offer health coverage to some or all employees and the other for employers that do not have any group plans.
  • Notices are available in English and Spanish. Although non-English notices are not specifically required, general DOL guidance refers to providing notices “in a manner calculated to be understood by the average employee.”
  • Download the model notice, then fill in the blanks and variable items as needed. Links are provided below.
  • Distribute the completed notice by first-class mail to the employees’ homes. Alternatively, employers may use electronic delivery if the method meet all DOL guidelines:
  • The delivery method ensures actual receipt (such as via email directly to the employee instead of merely posting the material on the company intranet);
  • The employee regularly accesses the electronic media as an integral part of his or her regular job duties; and
  • The employer notifies the employee of the significance of the material and that a paper copy is available at no cost upon request.

Note: A small employer that is not covered by the Fair Labor Standards Act (FLSA) may be exempt from the notice requirement if it is not a hospital, care facility, school or governmental agency.

Model Notices:

The DOL model notices are available below. There are separate versions for employers that offer health coverage to some or all employees and employers that do not offer any health coverage. The model notices contain blank and variable items that must be completed by the employer before distributing to employees.

Model Notice for employers who offer a health plan to some or all employees

Model Notice for employers who do not offer a health plan

Spanish – Model Notice for employers who offer a health plan to some or all employees

Spanish – Model notice for employers that do not offer a health plan

The DOL also provides technical guidance on preparing and distributing the notice. Lastly, here is a copy of the DOL rule relating to the use of electronic delivery.

Originally published by www.thinkhr.com

ANB GovCon 2017 State of the Budget – Insights from the OMB | Maryland Benefit Advisors

EBG is proudly sponsoring the following event:

2017 State of the Budget: Get the Intel on the State of the 2017 Budget Directly from the OMB

June 13th , 730AM-930AM

The Tower Club
17th Floor Atrium
8000 Towers Crescent Dr. #1700
Vienna, VA 22182

Register Here

Maryland Employment Law Update – April 2017

 

Employee Benefits Group is committed to keeping you updated with any changes to Maryland’s employment laws.  Below is a list of Employment Law Updates for April 2017:

Unemployment Insurance, Employer Determinations, and Process and Appeal Rights

On April 18, 2017, Maryland Governor Larry Hogan signed legislation (H.B. 139), which specifies the process and timeframe for an employer to exercise appeal rights related to employer determinations under the Unemployment Insurance Law. The legislation also requires the Lower Appeals Division to hear and decide appeals from the review determination decisions.

The law is effective October 1, 2017.

Read MD H.B. 139

Unemployment Insurance Electronic Information

On April 18, 2017, Maryland Governor Larry Hogan signed legislation (H.B. 135) authorizing the Maryland Department of Labor, Licensing, and Regulation, individuals, and employers to electronically send certain information and documents relating to unemployment insurance.

The law is effective October 1, 2017.

Read MD H.B. 135

Unemployment Insurance and Employer Exemption Upon Closure

On April 18, 2017, Maryland Governor Larry Hogan signed legislation (H.B. 141) that exempts employees of an employer that closes its business operation or part of its business operation for a definite period for inventory, vacation, or another purpose from the requirement to actively seek work during that period to be eligible to receive unemployment insurance benefits.

The law is effective October 1, 2017.

Read MD H.B. 141

Workers’ Compensation and Tiered and Merit Rating Plans

On April 18, 2017, Maryland Governor Larry Hogan signed legislation (H.B. 1315) authorizing a workers’ compensation insurer to develop a tiered rating plan that establishes discrete tiers based on risk attributes that are not arbitrary, capricious, or unfairly discriminatory and are reasonably related to the insurer’s business and economic purposes. The law also requires an insurer to submit a tiered rating plan to the insurance commissioner at least 30 days in advance of the plan’s use, and authorizes an insurer to use a specified merit rating plan under certain circumstances.

The law is effective October 1, 2017.

Read MD H.B. 1315

Workers’ Compensation, Permanent Total Disability, and Survival of Claim

On April 11, 2017, Maryland Governor Larry Hogan signed legislation (S.B. 426) into law, which clarified that if a covered employee dies from a cause that is not compensable under Md. Labor & Empl. Code Ann. § 9-640 (survival of compensation), the right to compensation that is payable and unpaid on the date of death survives to the extent of $65,000, as increased by the cost of living adjustments.

The law is effective October 1, 2017.

Read MD S.B. 426

Youth Sports Workers Exempted from Covered Employment Under Unemployment Insurance Law

On April 18, 2017, Maryland Governor Larry Hogan signed legislation (S.B. 70) clarifying that work performed by qualifying youth sports workers for youth sports organizations is not covered employment under the Unemployment Insurance Law.

The law is effective October 1, 2017.

Read MD S.B 70

Originally published by www.thinkhr.com